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Overview

The Digital Instructional Materials Acquisition Policies for States (DMAPS) is an online database providing state and territory policies and practices related to the acquisition of digital instructional materials in K12 education and includes three sections.

  • At-a-Glance Tab: This current tab provides information and links to state digital learning plans, state requirements for district digital learning plans and whether states have digital learning standards for students.
  • Instructional Materials Tab: Visit the Instructional Materials tab to learn more about acquisition of instructional materials including definitions, guidelines and policies, state review processes, digital learning resources and funding.
  • Procurement Tab: This tab provides valuable information about state procurement for state and district leaders, as well as companies.

DIGITAL LEARNING PLANS & STANDARDS

State Digital Learning Plan

Virginia has a state digital learning plan.

Virginia has an independent state level educational technology plan for 2018-2023. The plan focuses on what the Department of Education will be doing to support the Board of Education’s Comprehensive Plan.

State Requirements for District Digital Learning Plans

Virginia has requirements for districts for digital learning plans.

Independent division level educational technology plans are developed to be consistent with the state plan. The division plans are reviewed by division staff every two years when the division comprehensive plan is reviewed.

Digital Learning Standards for Students

Virginia has digital learning standards for students.

Virginia has Computer/Technology Standards for grades K-12. The standards address operational knowledge, skills, digital literacy, and digital citizenship. The standards are meant to be integrated into the curriculum rather than taught as a stand-alone course or courses.

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last update: 5:40 pm 02/23/18
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Overview

The adoption of digital instructional materials is left to the discretion of individual school divisions, though guidelines provided by the state must be followed as they are for printed instructional materials.  Virginia is part of the national GoOpen project. GoOpenVa is about two years along and is nurturing the use of open education resources (OER) throughout the state, with the eventual goal of encouraging the development and sharing of teacher-created resources.

Definitions

Definition for Accessible Instructional/Educational Materials

Virginia has a unique definition or references the federal definition for accessible instructional/educational materials.

Virginia provides definitions related to purchase of and access to instructional materials via the federal definitions. Federal regulations, under the IDEA, require accessible instructional materials for all children whose IEP teams have certified that the child needs print materials in an accessible format in order to deliver a Free and Appropriate Public Education.

http://www.doe.virginia.gov/special_ed/iep_instruct_svcs/accessible_materials/

Definition for Accessible Technologies

Virginia has a unique definition for accessible technologies or references the AEM definition for accessible technologies.

“Assistive technology device” means any item, piece of equipment, or product system, whether acquired commercially off the shelf, modified, or customized, that is used to increase, maintain, or improve the functional capabilities of a child with a disability. 34 CFR §300.5 as referenced in IDEA.

Definition for Instructional Materials

Virginia has a definition for instructional materials/textbook.

Textbooks means print or electronic media for student use that serves as the primary curriculum basis for a grade-level subject or course. http://law.lis.virginia.gov/vacode/22.1-238/

Includes

Digital

OER

Definition for Open Educational Resources

Virginia has a definition for open educational resources.

Virginia uses the William and Flora Hewlett Foundation definition for open educational resources: teaching, learning, and research resources that reside in the public domain or have been released under an intellectual property license that permits their free use and re-purposing by others. OER include full courses, course materials, modules, textbooks, streaming videos, tests, software, and any other tools, materials, or techniques used to support access to knowledge.

Guidelines and Policies

State Statute - Instructional Materials Adoption

Virginia has a statute for the adoption of instructional materials.

Currently, textbooks are considered the primary unit for instructional materials. Textbooks might be printed or digital. This may change as the state is committed to the #GoOpen movement.

State Statute - Requires Implementation of Digital Instructional Materials

Virginia does not have a statute requiring the implementation of digital instructional materials.

State Statute - Allows Implementation of Digital Instructional Materials

Virginia has a statute allowing the implementation of digital instructional materials.

Digital materials are included as part of the definition of “textbook.”

State Statute - Online Course Requirement

Virginia has a statute requiring students to take an online course prior to graduation.

Students are required to take one virtual course, which may be non-credit bearing.

Guidance Outside of School

Virginia does not provide guidance to LEAs in the use of digital instructional materials outside of the classroom.

Guidance Accessible Digital Instructional Materials

Virginia provides guidance to LEAs to support the use of accessible digital instructional materials for learners with disabilities to improve outcomes.

Virginia periodically develops and distributes resources to highlight interventions that work for struggling students. This includes services, print materials and digital materials.

Guidance Accessible Technologies

Virginia provides guidance to LEAs to support the use of accessible technologies for learners with disabilities to improve outcomes.

Assistance is provided through the Assistive Technology Network of Virginia, via regional Training and Technical Assistance Centers. http://ttaconline.org/atsdp/

Guidance Inclement Weather

Virginia does not provide guidance to districts for possible solutions to scheduling issues posed by inclement weather.

State Review Process

Review of Instructional Materials

Virginia has a process for the review of instructional materials.

Must be added

Materials Includes

Digital instructional materials

Review of Instructional Materials Outcomes

Virginia has a process for the review of instructional materials outcomes.

Approved

Posting of Reviewed Instructional Materials

Virginia posts state reviewed instructional materials.

Districts Required to Purchase State Reviewed Instructional Materials

Virginia does not require districts to purchase state reviewed instructional materials.

Districts Required to Follow State Review Process

Virginia requires districts to follow the state review process for the review of instructional materials.

Regional Support - Review of Instructional Materials

Virginia does not have an Education Service Agency (ESA) or other regional organization that has a process for the review of instructional materials.

Regional Support - Posting Reviewed Instructional Materials

Virginia does not have an ESA or other regional organization that posts reviewed instructional materials.

Digital Learning Resources

Content Management System: State Hosted or State Master Contract

Virginia does not have a state hosted content management system or a state master contract for a content management system available to schools and districts.

Learning Management System: State Hosted or State Master Contract

Virginia does not have a state hosted learning management system or state master contract for a learning management system available to schools and districts.

State Resource Repository

Virginia has a state resource repository.

Virginia works with mainly with eMediaVA to offer resources. However, other resources are found at Learn24VA, Virginia on iTunesU, and the Infinite Learning Lab, VDOE currently offers three digital Multi-Touch iBook textbooks: Economics,Personal Finance, and Say “Cheese,” Moon!

Includes

OER

Free resources with copyright restrictions

Funding

Dedicated State Funding

Virginia has dedicated state funding.

State funds are provided directly for the purchase of instructional materials via a state budget instructional materials line item that includes the option to purchase instructional materials and/or does not prohibit the purchase of digital instructional materials.

Instructional Materials

Digital Instructional materials

Devices

Funding - District Options

Use local funds

Collaborate with other districts

Leverage state purchasing contracts

last update: 5:40 pm 02/23/18
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Overview

In Virginia, the procurement of devices and instructional materials by state agencies are completed in two ways separate ways.

1. Procurement of Devices: If the procurement is part of a solicitation for a device purchase for students that requires software to be loaded as part of the purchase, then prior to the purchase the contract must be approved by the Virginia Information Technology Agency (VITA-http://www.vita.virginia.gov). VITA is a state government oversight and monitoring agency.

2. Digital Instructional Materials: At the state or local level, the procurement is conducted through bid or sole source with only departmental or local oversight. If a district solicits bids and purchases digital learning resources (DLR), all other districts in the state can buy off of their contract. Funding for DLR is available through state technology equipment grants (a portion is allocated for DLR), textbook funds (textbook funds can be used to purchase DLRs), specific DLR grants from the Governor or General Assembly, and local funding. There is no legislation that requires adoption of specific DLRs by the state or localities, but there is an expectation that DLR align to Virginia’s standards of learning. Some larger districts have resource portals with purchased software, OER, and district created resources. Virginia has joined the #GoOpen movement and is actively pursuing the curation and creation of open education resources through a contract with eMediaVA.

More Information

Guidance – Publishers

Virginia has procurement guidelines for companies interested in selling instructional materials in the state.

Guidance – Publishers - Accessibility Features

Virginia does not have guidelines for commercial or OER publishers, developers, or vendors related to accessibility features in products/services.

Request for Proposals/Request for Information

Virginia does not have a request for proposals/request for information process.

State Master Contract - Contract with State

Virginia does not have state master contract available for district and schools to make purchases directly with the state.

State Master Contract - Contract with Publisher

Virginia does not have state master contract available for district and schools to make purchases directly with the publisher.

State Pricing Negotiation

Virginia negotiate prices with publishers, vendors during the RFP/RFI process, and districts may purchase the materials directly from the vendor.

Manage Regional Purchasing Consortia

Virginia does not manage regional groups that participate in regional purchasing consortia for instructional materials.