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Overview

The Digital Instructional Materials Acquisition Policies for States (DMAPS) is an online database providing state and territory policies and practices related to the acquisition of digital instructional materials in K12 education and includes three sections.

  • At-a-Glance Tab: This current tab provides information and links to state digital learning plans, state requirements for district digital learning plans and whether states have digital learning standards for students.
  • Instructional Materials Tab: Visit the Instructional Materials tab to learn more about acquisition of instructional materials including definitions, guidelines and policies, state review processes, digital learning resources and funding.
  • Procurement Tab: This tab provides valuable information about state procurement for state and district leaders, as well as companies.

DIGITAL LEARNING PLANS & STANDARDS

State Digital Learning Plan

Pennsylvania does not have a state digital learning plan.

State Requirements for District Digital Learning Plans

Pennsylvania does not have requirements for districts for digital learning plans.

Digital Learning Standards for Students

Pennsylvania does not have digital learning standards for students.

Request At A Glance data set for all states
last update: 5:40 pm 02/23/18
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Overview

Pennsylvania does not have a review process for the selection of digital resource. The state does not recommend or endorse specific instructional resources. Decisions regarding curriculum and instructional materials are made at the local level. Pennsylvania LEAs have the ability to select which textbooks and supplementary books they will use, as well as when new texts are needed, provided the materials are adopted at the local level in a manner and time frame consistent with Pennsylvania School Code. LEAs seeking to acquire instructional devices and/or digital materials usually do so through local or consortia bid processes. LEAs may also purchase through existing state-level agreements with qualifying vendors.

Optional-use materials and resources are available through the Standards Aligned System (SAS) Portal. The state employs rubrics and selection processes that determine standards-alignment and appropriateness for the project at hand (e.g., DoK).

Basic education funding and most other state grants provide purchasing flexibility, allowing for the procurement of instructional technology such as end-user equipment and digital content as long as the purchases support the grant objectives.

Definitions

Definition for Accessible Instructional/Educational Materials

Pennsylvania has a unique definition or references the federal definition for accessible instructional/educational materials.

National Instructional Materials Accessibility Standard (NIMAS) as defined in section 674(e)(3)(B) of the Education of Individuals with Disabilities Education Act (20 U.S.C.A. § 1474(e)(3)(B)) and set forth in 71 FR 41084 (July 19, 2006) for the purpose of providing print instructional materials in alternate accessible formats or specialized formats to blind persons or other persons with print disabilities.

Definition for Accessible Technologies

Pennsylvania has a unique definition for accessible technologies or references the AEM definition for accessible technologies.

Assistive Technology (AT) is defined in state and federal law as, “Any item, piece of equipment, or product system, whether acquired commercially off the shelf, modified, or customized, that is used to increase, maintain, or improve the functional capabilities of a child with a disability.” This covers a broad range of devices, software, apps, and strategies that may be very simple or quite “high-tech” in nature. AT may also refer to a service “that directly assists … in the selection, acquisition, or use of an assistive technology device.”

Definition for Instructional Materials

Pennsylvania does not have a definition for instructional materials/textbook.

Definition for Open Educational Resources

Pennsylvania does not have a definition for open educational resources.

Guidelines and Policies

State Statute - Instructional Materials Adoption

Pennsylvania does not have a statute for the adoption of instructional materials.

State Statute - Requires Implementation of Digital Instructional Materials

Pennsylvania does not have a statute requiring the implementation of digital instructional materials.

State Statute - Allows Implementation of Digital Instructional Materials

Pennsylvania has a statute allowing the implementation of digital instructional materials.

State Statute - Online Course Requirement

Pennsylvania does not have a statute requiring students to take an online course prior to graduation.

Guidance Outside of School

Pennsylvania does not provide guidance to LEAs in the use of digital instructional materials outside of the classroom.

The state does not have policies or guidelines related to the provision of digital content for student and/or family use of digital content outside of the classroom and/or at home – except for LEAs participating in a Flexible Instructional Day and employing non-traditional strategies to provide a continuity of instruction on regularly-scheduled school days during which circumstances necessitate an alternate approach. LEAs employing a Flexible Instructional Day (FID) must ensure that the educational experience is a natural extension of the classroom learning and equitable for all participants and populations.

Guidance Accessible Digital Instructional Materials

Pennsylvania provides guidance to LEAs to support the use of accessible digital instructional materials for learners with disabilities to improve outcomes.

The National AIM Center announced a new website specifically for LEAs to assist in developing policies for the acquisition and use of accessible instructional materials in their school districts. The new LEA contain specific actions districts, school districts can take to ensure that students who need accessible instructional materials can get them in a timely manner.

Guidance Accessible Technologies

Pennsylvania provides guidance to LEAs to support the use of accessible technologies for learners with disabilities to improve outcomes.

The National AIM Center announced a new website specifically for LEAs to assist in developing policies for the acquisition and use of accessible instructional materials in their school districts. The new LEA contain specific actions districts, school districts can take to ensure that students who need accessible instructional materials can get them in a timely manner.

Guidance Inclement Weather

Pennsylvania provides guidance to districts for possible solutions to scheduling issues posed by inclement weather.

Emergency school closings

State Review Process

Review of Instructional Materials

Pennsylvania does not have a process for the review of instructional materials.

Pennsylvania has not established a rubric or selection process for the local vetting of digital resources. Pennsylvania does not recommend or endorse specific instructional resources; decisions regarding curriculum and instructional materials are made at the local level.
For vetting optional-use materials and resources available through the Standards Aligned System (SAS) Portal, the SEA employs rubrics and selection processes that determine standards-alignment and are most appropriate to the project at hand (e.g., DoK).

Review of Instructional Materials Outcomes

Pennsylvania does not have a process for the review of instructional materials outcomes.

Posting of Reviewed Instructional Materials

Pennsylvania does not post state reviewed instructional materials.

Districts Required to Purchase State Reviewed Instructional Materials

Pennsylvania does not require districts to purchase state reviewed instructional materials.

Districts Required to Follow State Review Process

Pennsylvania does not require districts to follow the state review process for the review of instructional materials.

Regional Support - Review of Instructional Materials

Pennsylvania does not have an Education Service Agency (ESA) or other regional organization that has a process for the review of instructional materials.

Regional Support - Posting Reviewed Instructional Materials

Pennsylvania does not have an ESA or other regional organization that posts reviewed instructional materials.

Digital Learning Resources

Content Management System: State Hosted or State Master Contract

Pennsylvania has a state hosted content management system or a state master contract for a content management system available to schools and districts.

The Standards Aligned System (SAS) portal, developed by the Pennsylvania Department of Education, is a comprehensive, researched-based resource to improve student achievement as well foster professional growth.

Learning Management System: State Hosted or State Master Contract

Pennsylvania does not have a state hosted learning management system or state master contract for a learning management system available to schools and districts.

State Resource Repository

Pennsylvania has a state resource repository.

PDE SAS portal: Through contracted services, the SEA manages the portal; however, the portal also facilitates the development and sharing of materials by local entities.

Includes

OER

Free resources with copyright restrictions

Subscription based resources (via contract or partnership)

Funding

Dedicated State Funding

Pennsylvania does not have dedicated state funding.

Funding - District Options

Use local funds

Collaborate with other districts

Partner with non-profits

last update: 5:40 pm 02/23/18
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Overview

Pennsylvania does not procure resources for schools or districts on a statewide level. Each school district has the constitutional authority, from state and/or local resources, to procure and use digital resources and innovative educational technologies as they deem appropriate to meet educational goals and requirements.

Local Education Agencies (LEAs) seeking to acquire instructional devices and/or digital materials usually do so through local or consortia bid processes, the latter typically managed through Regional Education Agencies (i.e., PA Intermediate Units). LEAs may also purchase through existing state-level agreements with qualifying vendors.

Basic education funding and most other state grants provide purchasing flexibility, allowing for the procurement of instructional technology such as end-user equipment and digital content as long as the purchases support the grant objectives. Pennsylvania LEAs have the ability to select which textbooks and supplementary books they will use, as well as when new texts are needed, provided the materials are adopted at the local level in a manner and time frame consistent with Pennsylvania School Code.

Guidance – Publishers

Pennsylvania does not have procurement guidelines for companies interested in selling instructional materials in the state.

As a local-control commonwealth, Pennsylvania’s procurement is autonomous; Local Education Agencies (LEAs) contract individually or through consortia (such as PAIU). The LEA/consortium lead will apprise the company of appropriate procedures, as they may vary by locale.

Guidance – Publishers - Accessibility Features

Pennsylvania has guidelines for commercial and OER publishers, developers, and vendors related to accessibility features in products/services.

Request for Proposals/Request for Information

Pennsylvania does not have a request for proposals/request for information process.

State Master Contract - Contract with State

Pennsylvania has state master contract available for district and schools to make purchases directly with the state.

Includes

Devices

State Master Contract - Contract with Publisher

Pennsylvania does not have state master contract available for district and schools to make purchases directly with the publisher.

State Pricing Negotiation

Pennsylvania does not negotiate prices with publishers, vendors during the RFP/RFI process, and districts may purchase the materials directly from the vendor.

Manage Regional Purchasing Consortia

Pennsylvania manages regional groups that participate in regional purchasing consortia for instructional materials.

PAIU negotiates regional and statewide purchasing.