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Overview

The Digital Instructional Materials Acquisition Policies for States (DMAPS) is an online database providing state and territory policies and practices related to the acquisition of digital instructional materials in K12 education and includes three sections.

  • At-a-Glance Tab: This current tab provides information and links to state digital learning plans, state requirements for district digital learning plans and whether states have digital learning standards for students.
  • Instructional Materials Tab: Visit the Instructional Materials tab to learn more about acquisition of instructional materials including definitions, guidelines and policies, state review processes, digital learning resources and funding.
  • Procurement Tab: This tab provides valuable information about state procurement for state and district leaders, as well as companies.

 

DIGITAL LEARNING PLANS & STANDARDS

State Digital Learning Plan

New York has a state digital learning plan.

The USNY Statewide Learning Technology Plan guides the initiatives of the Office of Educational Design and Technology. It was approved by the New York State Board of Regents in February 2010.  This plan is designed to harness the collective initiatives of the University of the State of New York (USNY), the most complete, interconnected system of educational services in the United States to achieve the mission of providing a user-friendly and seamless technology-enhanced learning environment that serves the increasing needs of our citizens.

State Requirements for District Digital Learning Plans

New York has requirements for districts for digital learning plans.

Per Part 100.12 of the New York State Commissioner’s Regulations, all New York State public school districts are required to “develop and maintain a plan, in a format prescribed by the commissioner, for the use of the instructional computer technology equipment.” The New York State Education Department (NYSED) collects and reviews district Instructional Technology Plans (ITPs) from school districts. Districts are required to submit a plan every three years. The next plan, covering 2018-2021, is due October 26, 2018.

Digital Learning Standards for Students

New York does not have digital learning standards for students.

Request At A Glance data set for all states
last update: 5:40 pm 02/23/18
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Overview

There is no legislation that requires adoption of specific textbooks, software, or hardware — these decision are made at the local level — but there is an expectation that materials align to the New York State Learning Standards. It is the responsibility of each local school district to develop curricula based on these NYS Learning Standards, select textbooks and instructional materials, develop pacing charts for learning (scope and sequence), and provide professional development for staff to ensure that all students have access to instruction leading to attainment of these learning standards. In addition, the state hosts EngageNY.org, which provides free, open educational resources, including P-12 ELA and math curriculum modules and professional development resources.

The state administers funding to support LEAs, in the form of flexibly-used instructional materials state aid, bonds, and grants. Each LEA is responsible for setting its policies and practices in terms of bids, purchases, and contracts. Funding for devices and instructional materials are available through state grants, textbook aid, hardware aid, software aid, and school library materials aid, as well as other sources.

Definitions

Definition for Accessible Instructional/Educational Materials

New York has a unique definition or references the federal definition for accessible instructional/educational materials.

New York references the federal definition of accessible educational materials.

Definition for Accessible Technologies

New York has a unique definition for accessible technologies or references the AEM definition for accessible technologies.

New York provides a reference to the federal definition.

Definition for Instructional Materials

New York has a definition for instructional materials/textbook.

It is the responsibility of each local school district to develop curricula based on these NYS Learning Standards, select textbooks and instructional materials, develop pacing charts for learning (scope and sequence), and provide professional development for staff to ensure that all students have access to instruction leading to attainment of these learning standards. See http://www.p12.nysed.gov/ciai/.

For the purposes of State Aid, Instructional Materials are defined by law. See http://www.p12.nysed.gov/mgtserv/docs/instructional_materials_aid.html.

Includes

Digital

Definition for Open Educational Resources

New York does not have a definition for open educational resources.

Guidelines and Policies

State Statute - Instructional Materials Adoption

New York does not have a statute for the adoption of instructional materials.

State Statute - Requires Implementation of Digital Instructional Materials

New York does not have a statute requiring the implementation of digital instructional materials.

State Statute - Allows Implementation of Digital Instructional Materials

New York has a statute allowing the implementation of digital instructional materials.

Each public school district is eligible for an apportionment of Textbook Aid in an amount equal to the district’s actual expenditures during the base year for textbook purchases for resident public and nonpublic pupils, including resident charter school pupils, up to a maximum equal to the product of $58.25 multiplied by the number of pupils residing in the district and enrolled during the base year in grades K-12 in a public school district or nonpublic school. Eligible expenditures may include courseware or other content based instructional material in an electronic format.

State Statute - Online Course Requirement

New York does not have a statute requiring students to take an online course prior to graduation.

Guidance Outside of School

New York does not provide guidance to LEAs in the use of digital instructional materials outside of the classroom.

Guidance Accessible Digital Instructional Materials

New York provides guidance to LEAs to support the use of accessible digital instructional materials for learners with disabilities to improve outcomes.

New York provides background resources via the state’s website to support the implementation of digital instructional materials.

Guidance Accessible Technologies

New York provides guidance to LEAs to support the use of accessible technologies for learners with disabilities to improve outcomes.

New York hosts resources regarding accessible technologies on the state’s website.

Guidance Inclement Weather

New York does not provide guidance to districts for possible solutions to scheduling issues posed by inclement weather.

State Review Process

Review of Instructional Materials

New York does not have a process for the review of instructional materials.

It is the responsibility of each local school district to develop curricula based on these NYS Learning Standards, select textbooks and instructional materials, develop pacing charts for learning (scope and sequence), and provide professional development for staff to ensure that all students have access to instruction leading to attainment of these learning standards.

Review of Instructional Materials Outcomes

New York does not have a process for the review of instructional materials outcomes.

Posting of Reviewed Instructional Materials

New York does not post state reviewed instructional materials.

Districts Required to Purchase State Reviewed Instructional Materials

New York does not require districts to purchase state reviewed instructional materials.

Districts Required to Follow State Review Process

New York does not require districts to follow the state review process for the review of instructional materials.

Regional Support - Review of Instructional Materials

New York has an Education Service Agency (ESA) or other regional organization that has a process for the review of instructional materials.

Regional Support - Posting Reviewed Instructional Materials

New York has an ESA or other regional organization that posts reviewed instructional materials.

Digital Learning Resources

Content Management System: State Hosted or State Master Contract

New York does not have a state hosted content management system or a state master contract for a content management system available to schools and districts.

Learning Management System: State Hosted or State Master Contract

New York does not have a state hosted learning management system or state master contract for a learning management system available to schools and districts.

State Resource Repository

New York has a state resource repository.

EngageNY.org is managed by the state department of education.

Includes

OER

Free resources with copyright restrictions

Funding

Dedicated State Funding

New York has dedicated state funding.

Funding for devices and instructional materials, including digital instructional materials, are available through state grants, textbook aid, hardware aid, software aid, and school library materials aid, as well as other sources.

Instructional Materials

Digital Instructional materials

Devices

Funding - District Options

Use local funds

Collaborate with other districts

Partner with non-profits

Other

last update: 5:40 pm 02/23/18
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Overview

In the state of New York, the procurement of devices and instructional materials is decided at the Local Educational Agency (LEA) level. The State Education Agency (SEA) administers funding to support LEA procurments, in the forms of flexibly-used instructional materials State aid, bonds, and grants. Each LEA is responsible for setting its policies and practices in terms of bids, purchases, and contracts. Funding for devices and instructional materials are available through state grants, textbook aid, hardware aid, software aid, and school library materials aid, as well as other sources. There is no legislation that requires adoption of specific textbooks, software, or hardware — these are all decided at the local level — but there is an expectation that materials align to the New York State Learning Standards. In addition, the state hosts EngageNY.org, which provides open educational resources, including P-12 ELA and math curriculum modules and professional development resources.

More Information

Guidance – Publishers

New York does not have procurement guidelines for companies interested in selling instructional materials in the state.

Requirements for the sale of instructional materials are established at the local level.

Guidance – Publishers - Accessibility Features

New York has guidelines for commercial and OER publishers, developers, and vendors related to accessibility features in products/services.

New York provides background resources via the state’s website.

Request for Proposals/Request for Information

New York does not have a request for proposals/request for information process.

State Master Contract - Contract with State

New York does not have state master contract available for district and schools to make purchases directly with the state.

State Master Contract - Contract with Publisher

New York does not have state master contract available for district and schools to make purchases directly with the publisher.

State Pricing Negotiation

New York does not negotiate prices with publishers, vendors during the RFP/RFI process, and districts may purchase the materials directly from the vendor.

Manage Regional Purchasing Consortia

New York manages regional groups that participate in regional purchasing consortia for instructional materials.

New York state’s Boards of Cooperative Educational Services (BOCES) offer cooperative services specific to instructional materials development.