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Digital Instructional Materials Acquisition Policies for States
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Digital Instructional Materials
Digital Instructional Materials Acquisition Policies for States
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Overview

Digital Learning Tab: This current tab provides information and links related to digital learning plans and standards, the adoption of computer science standards and state definitions for personalized learning. Visit the Instructional Materials, Procurement and Professional Learning Tabs for more information on this state.

Offices

New York State Education Department
Educational Design and Technology
Performance Improvement and Management Services

DIGITAL LEARNING PLANS & STANDARDS

State Digital Learning Plan

New York has a state digital learning plan.

New York has an independent state level educational technology plan. The state does not have specific time frames for the revision cycle. For more information: http://www.p12.nysed.gov/technology/techplan/.

State Requirements for District Digital Learning Plans

New York has requirements for districts for digital learning plans.

New York has requirements for district technology planning. Per Part100.12 of Commissioner’s Regulations, district-level educational technology plans are required by New York. Districts are required to submit their technology plans for review and approval. For more information: http://www.p12.nysed.gov/technology/TechPlans/DistTechPlans/home.html

Digital Learning Standards for Students

New York does not have digital learning standards for students.

State Personalized Learning Definition

New York does not have a unique state definition for personalized learning.

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last update: 9:06 am 02/26/19
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Overview

There is no legislation that requires adoption of specific textbooks, software, or hardware — these decision are made at the local level — but there is an expectation that materials align to the New York State Learning Standards. It is the responsibility of each local school district to develop curricula based on these NYS Learning Standards, select textbooks and instructional materials, develop pacing charts for learning (scope and sequence), and provide professional development for staff to ensure that all students have access to instruction leading to attainment of these learning standards. In addition, the state hosts EngageNY.org, which provides free, open educational resources, including P-12 ELA and math curriculum modules and professional development resources.

The state administers funding to support LEAs, in the form of flexibly-used instructional materials state aid, bonds, and grants. Each LEA is responsible for setting its policies and practices in terms of bids, purchases, and contracts. Funding for devices and instructional materials are available through state grants, textbook aid, hardware aid, software aid, and school library materials aid, as well as other sources.

Offices

New York State Education Department
Educational Design and Technology
Performance Improvement and Management Services

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Definitions

Definition for Instructional Materials

New York has a definition for instructional materials/textbook.

Yes

Includes

Digital

OER

Definition for Open Educational Resources

New York has a definition for open educational resources.

The US Department of Education’sOffice of Education Technology defines open educational resources (OER) as teaching, learning, and research resources that reside in the public domain or have been released under a license that permits their free use, reuse, modification, and sharing with others. Digital openly licensed resources can include complete online courses, modular digital textbooks as well as more granular resources such as images, videos, and assessment items.

Definition for Accessible Educational Materials

New York has a definition for accessible educational materials. The definition is based on

Federal Definition

Accessible educational materials, or AEM, are print- and technology-based educational materials, including printed and electronic textbooks and related core materials that are designed or enhanced in a way that makes them usable across the widest range of learner variability, regardless of format (e.g. print, digital, graphic, audio, video). – National Center on Accessible Educational Materials. Open Educational Resources (OER) are materials that have been created using content that is not copyrighted and therefore restricted in use. OER are openly licensed materials that can be used for teaching, learning, student support, and teacher support. While they are openly licensed, they are not free: there is a substantial effort involved in collecting and reviewing resources to ensure they are aligned to the Utah Core Standards and that they are updated and improved on a regular basis.

Definition for Accessible Technologies

New York has a definition for accessible technologies. The definition is based on

AEM Definition

Accessible educational materials, or AEM, are materials and technologies usable for learning across the widest range of individual variability, regardless of format or features. AWM digital details

Guidelines and Policies

State Statute - Instructional Materials Adoption

New York does not have a statute for the adoption of instructional materials.

State Statute - Requires Implementation of Digital Instructional Materials

New York does not have a statute requiring the implementation of digital instructional materials.

State Statute - Allows Implementation of Digital Instructional Materials

New York has a statute allowing the implementation of digital instructional materials.

Each public school district is eligible for an apportionment of Textbook Aid in an amount equal to the district’s actual expenditures during the base year for textbook purchases for resident public and nonpublic pupils, including resident charter school pupils, up to a maximum equal to the product of $58.25 multiplied by the number of pupils residing in the district and enrolled during the base year in grades K-12 in a public school district or nonpublic school. Eligible expenditures may include courseware or other content based instructional material in an electronic format.

State Statute - Online Course Requirement

New York does not have a statute requiring students to take an online course prior to graduation.

Out of School Access Instructional Materials

New York does not provide guidance to LEAs in the use of digital instructional materials outside of the classroom.

Guidance Selection Accessible Digital Instructional Materials

Yes, our state provides information, examples or guidelines to LEAs to support the selection and acquisition of accessible digital instructional materials.

New York provides background resources via the state’s website to support the implementation of digital instructional materials.

Guidance Selection Accessible Technologies

Yes, our state provides information, examples or guidelines to LEAs to support the selection and acquisition of accessible digital instructional materials.

New York hosts resources regarding accessible technologies on the state’s website.

eLearning Days/Inclement Weather

New York does not provide guidance to districts for possible solutions to scheduling issues posed by inclement weather.

State Review Process

Review of Instructional Materials

New York does not have a process for the review of instructional materials.

Review of Instructional Materials Outcomes

New York does not have a process for the review of instructional materials outcomes.

Posting of Reviewed Instructional Materials

New York does not post state reviewed instructional materials.

Districts Required to Purchase State Reviewed Instructional Materials

New York does not require districts to purchase state reviewed instructional materials.

Districts Required to Follow State Review Process

New York does not require districts to follow the state review process for the review of instructional materials.

Regional Support - Review of Instructional Materials

New York has an Education Service Agency (ESA) or other regional organization that has a process for the review of instructional materials.

Includes

Digital instructional materials

Online content

Software

Regional Support - Posting Reviewed Instructional Materials

New York has an ESA or other regional organization that posts reviewed instructional materials.

Resource Repositories

Content Management System: State Hosted or State Master Contract

New York does not have a state hosted content management system or a state master contract for a content management system available to schools and districts.

Learning Management System: State Hosted or State Master Contract

New York does not have a state hosted learning management system or state master contract for a learning management system available to schools and districts.

State Resource Repository

New York has a state resource repository.

EngageNY.org is managed by the state department of education.

Funding

Dedicated State Funding

New York has dedicated state funding.

Funding for devices and instructional materials, including digital instructional materials, are available through state grants, textbook aid, hardware aid, software aid, and school library materials aid, as well as other sources

Instructional Materials

Digital Instructional materials

Devices

Funding - District Options

Use local funds

Collaborate with other districts

Partner with non-profits

last update: 9:06 am 02/26/19
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Overview

In the state of New York, the procurement of devices and instructional materials is decided at the Local Educational Agency (LEA) level. The State Education Agency (SEA) administers funding to support LEA procurements, in the forms of flexibly-used instructional materials State aid, bonds, and grants. Each LEA is responsible for setting its policies and practices in terms of bids, purchases, and contracts. Funding for devices and instructional materials are available through state grants, textbook aid, hardware aid, software aid, and school library materials aid, as well as other sources. There is no legislation that requires adoption of specific textbooks, software, or hardware — these are all decided at the local level — but there is an expectation that materials align to the New York State Learning Standards. In addition, the state hosts EngageNY (http://EngageNY.org) which provides free, open educational resources, including P-12 ELA and math curriculum modules and professional development resources.

Offices

New York State Education Department
Educational Design and Technology
Performance Improvement and Management Services

Guidance – Publishers

New York does not have procurement guidelines for companies interested in selling instructional materials in the state.

Guidance – Publishers - Accessibility Features

New York has guidelines for commercial and OER publishers, developers, and vendors related to accessibility features in products/services.

New York provides background resources via the state’s website.

Request for Proposals/Request for Information

New York does not have a request for proposals/request for information process.

State Master Contract - Contract with State

New York does not have state master contract available for district and schools to make purchases directly with the state.

State Master Contract - Contract with Publisher

New York does not have state master contract available for district and schools to make purchases directly with the publisher.

State Pricing Negotiation

New York does not negotiate prices with publishers, vendors during the RFP/RFI process, and districts may purchase the materials directly from the vendor.

Manage Regional Purchasing Consortia

New York manages regional groups that participate in regional purchasing consortia for instructional materials.

New York state’s Boards of Cooperative Educational Services (BOCES) offer cooperative services specific to instructional materials development.

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Overview

New York offers competitive Grants for STEM professional learning opportunities and digital online learning opportunities

Offices

New York State Education Department
Educational Design and Technology
Performance Improvement and Management Services

Selection of Digital Instructional Materials

New York does not provide professional learning opportunities to support teachers in the selection of quality digital instructional materials (licensed and/or OER) to use in the classroom.

Implementation of Digital Instructional Materials

New York does not provide professional learning opportunities to support teachers in the selection of quality digital instructional materials (licensed and/or OER) to use in the classroom.

Development of Professional Learning Programs

New York does not develop professional learning programs.

Development of OER

New York does not provide professional learning opportunities to support the development of digital OER.

Share OER

New York does not provide professional learning opportunities for teachers to share of digital OER

Professional Learning - Accessibility

Yes, our state provides professional learning to support the implementation of accessible educational materials.

Technical Assistance - Accessible Instructional/Educational Materials

Yes, our state provide technical assistance to support the implementation of accessible instructional/educational materials

http://www.regents.nysed.gov/report/jan-2018/p-12-education

Technical Assistance - Accessible Technologies

Yes, our state provide technical assistance to support the use of accessible technologies.