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Overview

The Digital Instructional Materials Acquisition Policies for States (DMAPS) is an online database providing state and territory policies and practices related to the acquisition of digital instructional materials in K12 education and includes three sections.

  • At-a-Glance Tab: This current tab provides information and links to state digital learning plans, state requirements for district digital learning plans and whether states have digital learning standards for students.
  • Instructional Materials Tab: Visit the Instructional Materials tab to learn more about acquisition of instructional materials including definitions, guidelines and policies, state review processes, digital learning resources and funding.
  • Procurement Tab: This tab provides valuable information about state procurement for state and district leaders, as well as companies

DIGITAL LEARNING PLANS & STANDARDS

State Digital Learning Plan

Kentucky has a state digital learning plan.

Kentucky has an independent state level educational technology plan. The state revises the plan every 5 years.

State Requirements for District Digital Learning Plans

Kentucky has requirements for districts for digital learning plans.

Independent district level educational technology plans are required by Kentucky and are revised annually. The state provides support through online webinars, face to face trainings, e-mail and website support. The district technology plans are required for state funding. The technology plans are used to ensure alignment and incorporation into overall education planning. For more information: http://education.ky.gov/districts/tech/kfun/Pages/Funding.aspx

Digital Learning Standards for Students

Kentucky has digital learning standards for students.

Kentucky has adopted the ISTE NETS Standards or other technology related standards.

Request At A Glance data set for all states
last update: 5:39 pm 02/23/18
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Overview

Kentucky is a textbook adoption state. Basal textbooks (print or digital) follow state guidelines of review and notification as established by KRS 156.395-476 and 704 KAR 3:445. The State Textbook Commission members (teachers, administrators, and parents/lay persons) manage the review and selection process which includes use of subject specific evaluation instruments to ensure alignment to current standards. Kentucky does have a policy that directly refers to digital instructional materials, however the Kentucky textbook adoption statutes and regulations address the guidelines and requirements for digital content that includes the option to implement digital instructional materials, via an off-list evaluation process. Teachers in school districts review materials and make purchasing decisions at the local level. Districts have the flexibility in what they adopt/purchase.

Definitions

Definition for Accessible Instructional/Educational Materials

Kentucky has a unique definition or references the federal definition for accessible instructional/educational materials.

Kentucky references the federal definition to support the implementation of accessible instructional materials.

Definition for Accessible Technologies

Kentucky does not have a unique definition for accessible technologies or references the AEM definition for accessible technologies.

Definition for Instructional Materials

Kentucky has a definition for instructional materials/textbook.

Unless the context requires otherwise, “instructional materials” or “supplemental materials” means tools used to assist in student learning, as defined in administrative regulations promulgated by the Kentucky Board of Education.

Includes

Digital

Definition for Open Educational Resources

Kentucky does not have a definition for open educational resources.

Guidelines and Policies

State Statute - Instructional Materials Adoption

Kentucky has a statute for the adoption of instructional materials.

Kentucky instructional resource adoption regulations require that administrative regulations be promulgated to: define instructional resources; identify instructional resources eligible for purchase with state instructional resource funds; identify instructional resources which are subject to review before being recommended for use; establish a procedure for the review of instructional resources and a process for adding an instructional resource to the recommended list; establish a method for calculating and distributing a school district’s instructional resource allocation; and design a planning instrument for each school to use in documenting its instructional resource needs during each adoption period. This administrative regulation establishes the standards and procedures which are necessary to carry out the statutory requirements dealing with instructional resources.

State Statute - Requires Implementation of Digital Instructional Materials

Kentucky does not have a statute requiring the implementation of digital instructional materials.

State Statute - Allows Implementation of Digital Instructional Materials

Kentucky has a statute allowing the implementation of digital instructional materials.

State Statute - Online Course Requirement

Kentucky does not have a statute requiring students to take an online course prior to graduation.

Guidance Outside of School

Kentucky does not provide guidance to LEAs in the use of digital instructional materials outside of the classroom.

Guidance Accessible Digital Instructional Materials

Kentucky provides guidance to LEAs to support the use of accessible digital instructional materials for learners with disabilities to improve outcomes.

In 2002, the Kentucky Senate passed Senate Bill 243, which required that any publisher of a textbook adopted for use in K-12 public schools provide those textbooks in an accessible electronic format in order to assist schools in meeting their obligation to provide equal access to the general curriculum for students with disabilities. SB 243 also established the need for facilitating the timely delivery of accessible materials to schools.

Guidance Accessible Technologies

Kentucky provides guidance to LEAs to support the use of accessible technologies for learners with disabilities to improve outcomes.

An assistive technology device is defined as any item, piece of equipment or product system, whether acquired commercially off the shelf, modified or customized, that is used to increase, maintain or improve functional capabilities of individuals with disabilities (IDEA). Also referenced is Kentucky Accessible Materials

Guidance Inclement Weather

Kentucky provides guidance to districts for possible solutions to scheduling issues posed by inclement weather.

The Non-Traditional Instruction Program (NTI) is a program that encourages the continuation of academic instruction on days when school would otherwise be cancelled. School districts create plans to deliver instruction to every student in the district and provide for student and teacher interaction on NTI days, with the ultimate goal of reducing potential learning loss. The Commissioner of Education can waive up to 10 NTI days to count towards student attendance days in the school districts’ calendars.

State Review Process

Review of Instructional Materials

Kentucky has a process for the review of instructional materials.

Kentucky does have a policy that directly refers to digital instructional materials, however the Kentucky textbook adoption statutes and regulations address the guidelines and requirements for digital content that includes the option to implement digital instructional materials, via an off-list evaluation process. If used as a basal resource, basal textbooks (print or digital) follow state guidelines of review and notification as established in KRS 156.395-476 and 704 KAR 3:455. These guidelines do not apply to supplemental resources.

Materials Includes

Digital instructional materials

Online content

Software

OER

Review of Instructional Materials Outcomes

Kentucky has a process for the review of instructional materials outcomes.

Approved

Posting of Reviewed Instructional Materials

Kentucky posts state reviewed instructional materials.

Districts Required to Purchase State Reviewed Instructional Materials

Kentucky does not require districts to purchase state reviewed instructional materials.

Districts are not required to purchase from the state approved list however, they must comply with state guidance regarding purchasing materials not on the adoption list.

Districts Required to Follow State Review Process

Kentucky requires districts to follow the state review process for the review of instructional materials.

Regional Support - Review of Instructional Materials

Kentucky does not have an Education Service Agency (ESA) or other regional organization that has a process for the review of instructional materials.

Regional Support - Posting Reviewed Instructional Materials

Kentucky does not have an ESA or other regional organization that posts reviewed instructional materials.

Digital Learning Resources

Content Management System: State Hosted or State Master Contract

Kentucky has a state hosted content management system or a state master contract for a content management system available to schools and districts.

The Kentucky Student Information System (KSIS) provides data for policymaking, budgetary planning, and educational program management and improvement. The KSIS enterprise system supports the state’s 173 local school districts and schools and provides a secure and seamless integration for collecting data needed by the local school districts, the state and the federal government.

Learning Management System: State Hosted or State Master Contract

Kentucky does not have a state hosted learning management system or state master contract for a learning management system available to schools and districts.

State Resource Repository

Kentucky does not have a state resource repository.

Funding

Dedicated State Funding

Kentucky has dedicated state funding.

Instructional Materials

Digital Instructional materials

Devices

Funding - District Options

Use local funds

Collaborate with other districts

Partner with non-profits

Leverage state purchasing contracts

last update: 5:39 pm 02/23/18
REQUEST CHANGES

Overview

Kentucky is a textbook adoption state. Basal textbooks (print or digital) follow state guidelines of review and notification as established by KRS 156.395-476 and 704 KAR 3:445. The State Textbook Commission members (teachers, administrators, and parents/lay persons) manage the review and selection process which includes use of subject specific evaluation instruments to ensure alignment to current standards. Teachers in school districts review materials and make purchasing decisions at the local level. Districts have the flexibility in what they adopt/purchase.Kentucky provides standards, purchasing contracts, and guidance on the types of devices for accessing digital content. While state funds have been reduced due to the economic climate, Kentucky has funds available to support the purchase of digital instructional materials. Funds, traditionally earmarked for textbooks, were recently recommended to purchase digital content and devices (in order to access digital content). In 2011, it was ruled that textbook monies could be applied to instructional devices (wireless reading devices contingent upon usage of the devices as instructional resources and text readers, not as computers). The funds are flexible in that allotted dollars can be used for textbooks or supplemental materials or funds can be transferred to a general fund to allow flexibility from regulations tied specifically to textbooks. Local education agencies (LEAs) can carryover funds from year to year. LEAs can apply funds to support adoptions in other subject areas than those in the current adoption cycle, including the purchase of wireless reading devices for students to access instructional content.For more information: http://openhouse.education.ky.gov/

More Information

Guidance – Publishers

Kentucky has procurement guidelines for companies interested in selling instructional materials in the state.

Businesses must follow the guidelines established by the State Textbook Commission.

Includes

Interoperability

Guidance – Publishers - Accessibility Features

Kentucky has guidelines for commercial and OER publishers, developers, and vendors related to accessibility features in products/services.

Publishers must provide accessible alternative formats of materials to meet the federal NIMAS mandates.

Request for Proposals/Request for Information

Kentucky does not have a request for proposals/request for information process.

State Master Contract - Contract with State

Kentucky has state master contract available for district and schools to make purchases directly with the state.

Includes

Devices

State Master Contract - Contract with Publisher

Kentucky does not have state master contract available for district and schools to make purchases directly with the publisher.

State Pricing Negotiation

Kentucky does not negotiate prices with publishers, vendors during the RFP/RFI process, and districts may purchase the materials directly from the vendor.

Manage Regional Purchasing Consortia

Kentucky does not manage regional groups that participate in regional purchasing consortia for instructional materials.